Scope of Application

This Privacy Statement and Consent Form is issued to Aboitiz Foods Holdings, Inc., including its affiliates, subsidiaries, and producer brands— such as Pilmico, Gold Coin, The Good Meat, Salto, Maxime and other associated brands (collectively referred to as “Aboitiz Foods” or the “Company”) and applies to all individuals who apply for employment with the Company (“Job Applicants”) and all individuals employed by the Company (“Employees”).

I, the Job Applicant or the Employee (as the case may be), acknowledge that I have read and understood this Privacy Statement and Consent Form. I understand how the Company collects, uses, transfers, discloses, stores and otherwise processes my Personal Data in connection with my job application and/or employment. Where my consent is required by applicable law for the processing of my Personal Data, I voluntarily give such consent by agreeing to this Privacy Statement and Consent Form. 

In this document, “Personal Data” refers to any information relating to an identified or identifiable individual, including any data, information or records that directly or indirectly identify, or are capable of identifying, an individual. Personal Data includes sensitive personal data or sensitive personal information, such as information relating to health, medical conditions, biometric data, racial or ethnic origin, religious beliefs, etc. Personal Data also includes “personal information”, “personally identifiable information” and any equivalent term used under applicable data protection, privacy or cybersecurity laws in the relevant jurisdictions.

Collection and Processing of Personal Data

I understand that the Company collects, uses, transfers, retains, disposes of and otherwise processes my Personal Data, allowing it to assess my suitability for the position I am applying for and for employment-related purposes (as the case may be). I consent to the collection and further processing of my Personal Data in accordance with this Privacy Statement and Consent Form.

Personal Data of Third Parties

I represent and warrant that I have obtained the prior consent of third parties whose Personal Data is included in my application documents for the Company to collect, use, transfer, retain, dispose of and otherwise process such Personal Data for purposes relating to my application and employment (where applicable). I shall be responsible for ensuring that the processing of such third party Personal Data is lawful and shall indemnify the Company against any third-party claims, liabilities, losses or expenses arising from my failure to obtain such consent, authorisation or lawful basis.

TYPES OF PERSONAL DATA COLLECTED AND PURPOSES OF PROCESSING

• Assessment of job application

The Company collects, uses, stores, maintains or otherwise processes my Personal Data to assess my suitability for employment, processing my application, conducting recruitment activities, arranging interviews, administering pre-employment assessments and background checks, evaluating pre-employment medical records  and communicating with me regarding employment opportunities.

The Personal Data processed for this purpose may include my name, address, contact details, date of birth, gender, civil status, nationality, academic qualifications, employment history, previous work experience, and pre-employment medical records (including medical examination results, health clearance certificates, and related occupational health assessments). 

• Payroll and benefits administration

The Company collects, uses, stores, maintains or otherwise processes my Personal Data to allow the Company to pay and deduct my salary and provide me with the statutory and other Employee benefits (such as leave, loan and medical benefits) I am entitled to in a timely manner.

The Personal Data processed for this purpose may include my name, address and other contact details, date of birth, gender, civil status, nationality, relevant government-issued identification numbers (such as my tax identification number and ID numbers issued by local government, social and security system, Company-appointed health insurance corporation), job and position data,  biometric data including data on attendance or hours worked, terms of employment details, tax details, family relationship including beneficiary and dependent details, payment details such as payroll account numbers, financial information including credit history or information, Personal File, data generated during the performance of the employment contract, medical records and history, correspondence with the Company with regard to salary and benefits matters, benefits availment history.

• Strategic human resources planning and work assignment management

The Company also processes my Personal Data for purposes of planning for its future human resources needs in order to meet its strategic goals, as well as to manage work assignments to meet current organizational requirements.

The Personal Data processed for this particular purpose may include my age, length of tenure with the Company including remaining years to retirement, areas of expertise, career goals, results of performance appraisals, training attended, educational background, work experience, current projects and work assignments.

• Performance review and talent development

The Company regularly reviews my performance to determine my qualification for promotion, salary increases, bonuses and additional benefits, as well as to offer me career opportunities within the Company or in other companies of the Aboitiz Group.

Personal Data processed during performance reviews include my personal goals, performance appraisal ratings, feedback from supervisors and colleagues, performance improvement plan, disciplinary record, past work and assignments, areas of expertise, skills set, work experience and educational background.

The Company also uses the foregoing Personal Data to identify the appropriate training, mentorship, coaching or other forms of career guidance or personal development to suit my career goals and needs.

• Promotion of employee engagement and well-being

The Company may also ask me to participate in surveys or interviews to study Employer culture and measure the level of employee engagement. My answers to these surveys and studies are used to identify and develop programs to increase employee engagement and motivation, and to promote employee well-being.

• Protection of my vital interests

When it is necessary to process my Personal Data to protect my vital interests, the Company will do so. For example, the Company processes or will process my Personal Data in connection with its crisis or disaster preparedness planning or during the occurrence of a crisis or disaster.

The Company may process my contact details, family relationships, home address,  location, health data and other relevant Personal Data for this purpose.

• Employer communications

The Company may use my Personal Data in its communications with its stakeholders (internal and external) and the public. These Employer communications include annual reports for the Company’s shareholders and investors; magazines, newsletters, announcements and books published by the Aboitiz Group; posts and stories in Employer or Aboitiz Group portals, social media accounts and websites; newspaper articles about the Company or the Aboitiz Group.

Personal Data that may be used for these publications may include my personal quotes or personal stories about my work or experience in the Company or in the Aboitiz Group that you have agreed to share for publication, as well as my name, job and position, videos and pictures.

• Compliance with law and regulation or legal obligation

The Company collects, uses, stores or discloses my Personal Data to regulatory agencies or to third parties (such as a counterparty to a contract) to comply with applicable laws and regulations or to comply with legal obligations.

The Personal Data Controller or the Data User may process for this purpose may include my name, contact details, date of birth, gender, civil status, nationality, government-issued ID card or passport details, employment status, medical certificate, medical report, health data, disciplinary record, financial information and transaction,  job and position data, work permit data, terms of employment details.

If I am an officer, the Company may also be required to disclose information about my shareholdings, and tax returns, educational background, business and work experience including directorships held within and outside the Aboitiz Group, family relationships, photos and involvement in any legal proceeding.

• To monitor compliance with Employer policies and regulations

The Company may also use my Personal Data to monitor compliance with the Company policies and regulations, including the Company’s Code of Ethics and Business Conduct. For example, the Company collects information about my use of its networks, systems and information to check compliance with its policies. Such information include the time and date of my logins, the type of information and files shared, the search queries made, the type of device used, the mobile number of the device, IP addresses, MAC addresses, documents accessed and duration of access, mobile network information, mobile operating system and mobile browser used, time zone settings and device details.

If an employee is suspected of behavior or actions that are not compliant with the Company’s  policies and regulations, the Company may use more specific content and traffic data for any investigation or inquiry that may be conducted. The Company will use these data to make legal decisions and to conduct legal proceedings. Such data includes my internet communications (including social media), sent and received email messages, printed documents, data on computers and storage devices (including USB sticks, portable hard drives) and data on back-ups.

• People Analytics   

The Company may conduct assessments or studies to improve organizational capability, enhance employee experience or solve business problems for and on behalf of the Company, and its holding companies, subsidiaries, affiliates, and other entities under common control (the “Aboitiz Group”). This may require my Personal Data such as name, age, gender, civil status, address, educational background, religion, nationality and other demographic data, health data (subject to compliance of existing laws), work-related information (e.g career movements, developments plants, performance, transaction made as a team member of the company), and responses to data collection tools ( e.g surveys, assessments,etc). 

In conducting assessments or studies, the Company and/or Aboitiz Group may use machine learning techniques and other data science methodologies, or partner with a third party service provider.

• Other legitimate business purposes

In some cases, the Company collects, uses, discloses, stores or otherwise processes my Personal Data for legitimate business purposes beyond those specifically stated above. Such legitimate business purposes may include, without limitation, (i) the requirements of the general internal management of the Company; (ii) management reporting and disclosure purposes in the context of mergers, acquisitions, divestitures, and financing (initial public offerings, secondary offerings, and loans); (iii) requirements necessary to allow me to perform my tasks in the regular course of business or (v) HR studies or analyses to facilitate better decision making.

The Company may need to disclose my Personal Data for legitimate business purposes to the third parties identified below.

For this purpose, the Company may collect, use, disclose, store, or otherwise process, without limitation, my name, contact numbers, email address, spouse’s name, number of children, number of employees, area of coverage and assets, monthly sales, monthly expenses and monthly income, house ownership, residence, billing address, years of stay in residence, depositary banks, and other businesses, sensitive personal information such as age, date of birth, bank account numbers, religion, marital status, date of marriage, profession, tax identification number, government issued identification cards, financial information, job and position data,  biometric data including data on attendance or hours worked, terms of employment details, tax details, family relationship including beneficiary and dependent details, payment details such as payroll account numbers, financial information including credit history, 201 file or Employee Data and other HR files or data including but not limited to my performance ratings, medical records and history, correspondence with the Company with regard to salary and benefits matters, benefits availment history and internet usage. 

 

DISCLOSURE OF PERSONAL DATA

I understand that the Company may engage third party service providers to support and facilitate its recruitment, employment administration and business operations. Such service providers may include, without limitation, recruitment agencies, background screening providers, payroll providers, business process outsourcing providers, human resource information system providers, benefits administrators, IT and cloud service providers, etc.. I consent to the Company disclosing, transferring or otherwise making available my Personal Data to such service providers for purposes related to my application, employment and the management of the employment relationship, including but not limited to recruitment administration, onboarding, payroll processing, compensation and benefits administration, attendance and leave management, employee record maintenance, performance management, compliance, reporting, IT support and other legitimate employment-related purposes. The processing of my Personal Data by such service providers may involve disclosure to their affiliates, subcontractors or other service providers, and may take place in countries outside the country where my Personal Data was originally collected.

I acknowledge and agree that the Company may disclose or make available my Personal Data to:

1. The Company’s holding companies, affiliates, subsidiaries and related entities, whether within or outside the country where my Personal Data was collected, for purposes related to recruitment, employment administration, human resources management, compliance and business operations ;
2. The Company’s auditors, professional service providers, insurers, banks and financial service providers, for purposes related to the Company’s business operations, including but not limited to financial reporting, audit and assurance activities, tax compliance, legal and professional advisory services, payroll and payment processing, banking facilities, financing arrangements, regulatory compliance, risk management and other related corporate functions;  
3. Government authorities, regulators, courts, tribunals or other public bodies where disclosure is required or permitted under applicable laws, regulations, court orders or governmental requirements; and
4. Any other persons or entities where such disclosure is necessary, permitted or required for legitimate business purposes or under applicable laws. 

Cross-Border Data Transfer

I acknowledge and agree that, as the Company operates as part of a regional and/or global group, my Personal Data may be transferred, accessed, stored, disclosed or otherwise processed in countries outside the country where my Personal Data was originally collected.

Such cross-border transfers may occur for purposes including, without limitation, recruitment, employment administration, human resources management, payroll and benefits administration, use of global or regional information technology systems, data hosting, business operations, reporting, compliance, audits, corporate governance and other legitimate business purposes.

My Personal Data may be transferred to and processed by the Company’s holding companies, affiliates, subsidiaries, related entities, service providers, professional advisers, auditors, financial institutions and other third parties located in other jurisdictions. 

The Company will take reasonable steps to ensure that any cross-border transfer, access or processing of my Personal Data is carried out in accordance with applicable data protection, privacy and cybersecurity laws, and that appropriate safeguards are implemented to protect my Personal Data, including contractual, organisational, technical or other measures as required or permitted by applicable laws. 

I acknowledge that the data protection laws of the country receiving my Personal Data may differ from those of the country where my Personal Data was originally collected. By providing my consent to this Privacy Statement and Consent Form, I consent to the transfer and processing of my Personal Data across jurisdictions for the purposes described herein. 

PERSONS/ENTITIES AUTHORIZED TO ACCESS PERSONAL DATA

 1. Access to my Personal Data within the Company  

Aside from the HR Department, my Personal Data can be accessed by other Employer departments such as IT, Accounting, Governance and Compliance, Legal Management Service or the Data Privacy Officer, but only to the extent necessary to fulfill their respective tasks.

2. Access to my Personal Data by third parties

In limited circumstances, the Company may need to disclose, share or provide access to third parties my Personal Data for the purposes described in this Privacy Statement. The Company  will comply with applicable laws and regulations in disclosing my personal data to third parties.

The Company may disclose my personal data to the following third parties:

(a) Service providers engaged by the Company to carry out functions or activities related to its legitimate business activities in connection with the services they are providing to the Company. These service providers may include, without limitation, payroll and  healthcare administration providers; financial, tax, legal, authorities, technology or other consultants or advisors; auditors; insurance providers; information and communication technology service providers; travel agencies; transportation service providers.

(b) The parent company, subsidiaries and other affiliates of the Company to facilitate management of human resources in the Aboitiz Group, including postings, assignments, career advancement opportunities in any of the Company’s subsidiaries or affiliates where appropriate.

(c) Government agencies, other regulatory authorities (such as stock exchanges), quasi-judicial or judicial authorities to comply with laws, regulations or lawful orders.

(d) Any person or entity to whom the Company proposes to assign or transfer any of its rights and duties.

The Company’s Affiliates

The Company will share or disclose my Personal Data to its holding companies, affiliates or subsidiaries only for the purposes for which it has collected my Personal Data. 

The Company’s holding companies, affiliates and/or subsidiaries include without limitation: ABOITIZ EQUITY VENTURES, INC., UNIONBANK OF THE PHILIPPINES, ABOITIZ INFRACAPITAL, INC., ABOITIZ POWER CORPORATION, ABOITIZLAND, INC., ABOITIZ CONSTRUCTION INC., ADVANCED DATA INNOVATION, INC., BANGKO KABAYAN, INC. (A PRIVATE DEVELOPMENT BANK), CITY SAVINGS BANK, INC., FILAGRI, INC., FIRST AGRO-INDUSTRIAL RURAL BANK, INC., PETNET, INC., UNION DIGITAL BANK INC., GOLD COIN MANAGEMENT HOLDINGS PTE. LTD., ABOITIZ FOUNDATION INC., RAMON ABOITIZ FOUNDATION INC.

RETENTION PERIOD

The Company endeavors to retain my Personal Data only for as long as it is necessary to fulfill the purposes stated above, except when as otherwise required or permitted under applicable laws, regulations or lawful orders of authorities, or for the establishment, exercise or defense of legal claims.

The Company may, instead of destroying or erasing my Personal Data, make it anonymous such that it cannot be associated with or traced back to me.

RIGHT TO OBJECT, ACCESS, RECTIFICATION, ERASURE/BLOCKING

I understand that I have the following rights in regard to the processing of my Personal Data:

1. Right to object if my Personal Data is processed for purposes other than stated in this Privacy Statement.
2. Right to access how my Personal Data was processed and with whom it was shared.
3. Right to dispute any inaccurate or erroneous Personal Data and to have the Company correct such inaccurate or erroneous information.
4. Right to suspend or order the blocking, removal or destruction of Personal Data that is erroneous, outdated, or unlawfully obtained, or processed not in according to the purposes stated and with the law.

Concerns About Processing:
If you have any concerns or problems with the way your personal data has been handled, please contact our Data Protection Officer at goldcoin.dpo@aboitiz.com. To assist us in dealing with your complaint, you may be requested for information which may consist of Personal Data and you consent to such disclosure.

 

Company  Data Protection Officer
Mailing Address: 22nd Floor Tower One & Exchange Plaza, Ayala Triangle, Ayala Avenue, Makati City, Philippines 

Email Address: aboitizfoods.dpo@aboitiz.com  
Please use the following subject format:  Inquiry on Data Privacy

 

To know more about exercising your rights as data subject, please visit https://www.aboitizfoods.com/privacy-statement/

 

Sending your application containing personal data and related Personal Identifiable Information to the Company means you have agreed to the purposes stated above.

NOTIFICATION OF CHANGES: We recommend that you check this privacy notice every time you visit our website or mobile applications, as we may update this privacy notice from time to time, by posting the amended notice on this page. Any changes will be effective when posted.

Effectivity: September 25, 2026